You want your employees to spend as little time on administrative tasks as possible. At the same time, you want to be confident that all expenditures are properly approved and accounted for. The EnCompass Expense Envelope module provides your employees with a quick and easy way to manage all travel and entertainment expenses – while assuring controls and policies are followed. Any type of expense - purchases made on cards as well as out-of-pocket expenses - can be submitted for approval and payment or reimbursement.

Our sophisticated Transaction Management capabilities allow each record to be allocated, split or drilled down for further detail. Map MCC codes to expense codes to automate expense allocation. Attach notes and comments to provide additional justification or explanation of expenses. Expense Envelope options include:

  • Issuer-defined expense categories;
  • Client-defined expense categories – (up to 50);
  • Expense codes mapped to MCC;
  • Out-of-pocket expenses;
  • Mileage - rate and effective date set by client;
  • Hyperlink to customer travel policy;
  • Expense transaction management including "splits" and reallocations;
  • Customer can define required categories in the expense form;
  • Downloadable expense report view including MCC segmentation useful for managing:
    • Airlines;
    • Rental Car; and
    • Lodging.
  • Flexible account payment options:
    • Employee can be reimbursed for out-of-pocket items via ACH;
    • Consolidated ACH funding of centrally billed transactions such as air; and
    • Individually billed cardholders can pay their balance online via ACH debit to their checking account.