The easiest and most common way of paying vendors is to assign a card for each vendor and notifying them to process the payment against the card via email or fax.

EnCompass automatically adjusts the vendor's card limit to reflect the amount to be paid and sends an email or fax to notify the vendor to process the card payment.

This email notes the approved invoices, the associated dollars due, and a secure indicator to identify the card to be used to process the transaction. The vendor then process the card transaction using their existing bank card acceptance provider.

After the transaction is submitted to the card interchange system, EnCompass provides a reconciliation file and resets the limit on the vendor's card to zero – awaiting the next transaction. 

EnCompass "Payment Notification" is performed in the following manner:

Step 1: Payment file is generated by you and received by EnCompass

Step 2:  The available credit limit on the Vendors Card is adjusted based on the invoice amount included in the payment file

Step 3:  Email or Fax of the notification advice is sent to Vendor with invoice information and the total amount to be paid

Step 4: Vendor processes the payment through their existing POS merchant terminal for the amount authorized 

Step 5: Vendor is funded in accordance per their agreement with their merchant services provider.

• Commercial Card Management
  • Card Management
  • Transaction Management
  • Expense Management
  • Hierarchy Management
  • Workflow Management
  • Reporting
• Accounts Payable
  • Notification
  • Push Payment
  • Vendor Enrollment
  • Web Services
  • Benefits
• Security
• Partners